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Discussions Features in Detail
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Discussion Management Pages

 

The Administrator’s Discussion Management page is accessed from the Site Administration Menu by clicking on Discussions Search Icon Browse.

 

AddActivates the Add a New Discussion function.

Browse Accesses the Discussion Search page.

 

Report Activates the Reports Menu.

 

 

 

 

Search for Discussion Topics page:

 

 

Search Criteria section:

 

  • Discussion ID Field - Each discussion is assigned a unique ID number in the database.

 

  • Title Field - The title of the discussion is entered when the discussion is created. Permitted public visitors can create a discussion from the public portion of the website but they cannot edit the discussion record once it’s been submitted. Discussions and replies can only be edited and deleted by a permitted administrator from the Administration pages.

 

  • Created Date Range Fields - The Created Date Field is an auto-fill field. By entering a date in the first Created Date Range field and entering a later date in the second Created Date Range field, one can search for Discussions with Created Dates within the range.

 

  • Last Modified Date Range Fields - The Last Modified Date Field is an auto-fill field. By entering a date in the first Last Modified Date Range field and entering a later date in the second Last Modified Date Range field, one can search for Discussions with Last Modified Dates within the range.

 

  • Topics Field - The Topics Field contains a selection list based on entries made on the Discussion Topics Management pages. Topics determine which discussions are grouped together.

 

  • Items Per Page Field - The Items Per Page Field defines the total number of rows of matches that will be displayed in the results window. If the total number of matches exceeds the total defined number of rows then the visitor will need to click the page forward button  located at the top of the results window to see more of the matches.

 

 

Option buttons:

 

  •  Search button - all discussions can be displayed by clicking the button on the Search For Discussions page. Or, criteria may be entered into appropriate fields to search for specific discussions.

 

  •  Purge Discussions button – used to remove discussions records for specified date ranges.
  •  Add New button - Accesses the Discussion Management page which is used to start a new discussion.

 

  •  Clear button - Clears the search fields of data.

 

  •  Print button - Prints the contents of the browser window using the printer connected to the visitor’s computer.

 

  •  Main Menu button - Returns the Site Administration Page.

 

 

Found Discussions section:

 

Discussion search results are displayed in a list on the Found Discussions page.  Clicking on a Discussion’s title retrieves that discussion’s management page.

 

Discussion Management Page:

 

Page Settings section:

 

 

  • Use - select one of the following:

o     Page Type Default Settings – use to select the default Page Settings Collection for this feature.  The Default Settings for each feature are set from Page Type Manager which is listed on the Utilities Menu.  When PortalProdigy is first installed, each feature is set to inherit the Site Settings Collection.

o     Other – use to select a specific Page Settings Collection from the list box.

  • Add New button  use to create a new Page Settings Collection.
  • Page Manager button  use to open Page Manager to view and edit the selected Page Settings Collection.

Description section:

 

 

§         Group – use to select a pre-defined group from the list box.  Groups are the highest level of the Discussion hierarchy.

§         Topic – use to select a pre-defined topic from the list box.  Topics allow categorization of discussions within a Discussion Group.

§         Discussion ID – displays the record ID that is automatically assigned by PortalProdigy.

§         Title - The title of the discussion is entered when the discussion is created. Permitted public visitors can create a discussion from the public portion of the website but they cannot edit the discussion record once its been submitted. Discussions and replies can only be edited and deleted by a permitted administrator from the Administration pages.

§         Description - The Discussion Text field holds the message text.

 

Record section:

 

 

  • Created By Field - Indicates who entered the record

 

  • Modified By Field - Indicates who last modified the record.

 

  • Active Field - The Active Field can be set to Yes or No. When set to No, the discussion will no longer be displayed on the visitor (public) portion of the website. It also will be excluded from search results on administrative pages unless the Include deactivated records in search results box is checked.  It does not delete the record but tags the record so it will be filtered from display.

 

 

 

  • Expires Date Field - The Expires Date Field provide for the input of a date, after which the discussion will no longer be displayed on the visitor (public) portion of the website. It does not delete the record but tags the record so it will be filtered from display.

 

  • Chapter ID Field - Indicates the chapter of the user who entered the discussion record. This field is applicable on multi-chapter versions of PORTALPRODIGY.

 

  • Level Field - The Level Field is applicable to multi-chapter synchronous installations of PORTALPRODIGY where levels, such as National, Regional, State and Local are4 used to filter the display of records.

 

  • Topic Field - The Topics Field contains a selection list based on entries made on the Discussion Topics Management pages. Topics determines which discussions are grouped together.

 

  • Private Field - The Private Field can be set to Yes or No. Selecting No indicates that the discussion record may be displayed to all visitors. Selecting YES indicates that only visitors with appropriate privileges may view the discussion record and causes the Security Groups selection box to be displayed at the bottom of the Discussion Management page. Clicking to check the corresponding check box(es) permits specified group members to view the discussion record on the public portion of the website.

 

 

  • Discussion Replies Link - Clicking on the Discussion Replies link displays all the replies related to the discussion. This feature can be used by administrators who wish to review the discussion forums an delete undesirable messages. Each reply is followed by a Delete link. Clicking on the Delete link removes the reply record permanently.

 

 

 

 Saves the data entered into the Discussion Record fields.

 

Deletes the Discussion Record

 

 Prints the website page to the visitor’s local printer.

 

 Accesses the Report Menu

 

 Closes the page without saving or updating values.

 

 Closes the page and prompts the visitor to save the data.

 

 


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