PortalProdigy Announces Document Version Management & Approval Processing
Posted on 2/10/2007
Portal Prodigy, Inc. Announces Document Version Control and Approval Proccesing
Irvine, CA – Feb 10, 2007 — PortalProdigy has enhanced their already powerful document library and digital content management capabilities with the addition of version control and approval processing. Version control allows tracking of changes to documents and files by maintaining a copy of each version that is checked into the repository. PortalProdigy allows an unlimited number of versions per document and makes it easy to view, download, revise, upload, and publish versions. The PortalProdigy document library can be used to manage all of an organizations' digital content including website content, business documents and other files. Documents can be of any file type including image files, music files, video files, flash files, program code, html files, word processing files, spreadsheets, etc.
One of the benefits of versioning is that it simplifies collaborative work. Individuals can collaborate on projects regardless of their location. Files are safely stored and managed in a centralized location. Private folders can be setup for individual projects, users and groups. The system tracks who is working on what file and version at any given time, making it easy to manage the revision process. The system also provides a secure environment with complete control over who can access what.
When a new version of a document is uploaded to the repository it can be set to trigger an approval request. Approval requests are sent as an email notification to a specific person or group of people. PortalProdigy tracks the status of the document and only permits publishing of approved documents on the website. PortalProdigy includes the ability to attach notes to each version. Notes are useful for reminders and communication with co-workers on collaborative projects. Notes are also useful for maintaining revision history.
Versioning makes it easy to keep track of proprietary source files along with their final output files such as pictures and software programs. E.g. the popular photo editor Adobe Photoshop creates proprietary PSD source files that contain the detail necessary to edit the image. To use the PSD source files they must be converted to a standard format such as JPG or GIF. PortalProdigy's versioning can be used to manage both the PSD files and the JPG or GIF final output files. Users should find this highly convenient when it comes time to make changes to their pictures.
When a new version of a file is ready to publish to the website, it is as simple as clicking a publish button. PortalProdigy automatically archives the old version and the website is automatically updated. There are many other benefits of version control including the ability to roll back to previous versions, view history of changes to documents, collaborate on projects, and to provide a document audit trail for regulatory compliance and legal purposes. PortalProdigy does an excellent job of providing powerful functionality that is easy to use. Contact PortalProdigy to learn more about their Document Repository and Content Management capabilities.
About Portal Prodigy, Inc.
Originally incorporated as NonProfits Only, Inc. in 2001, Portal Prodigy, Inc., located in Robbinsville, NJ, is dedicated to providing products and services to small and medium businesses and nonprofit organizations. The company’s mission is to Isolate the best website features, processes and practices on the Internet and roll them up into a uniform, easy to implement and reasonably priced operating platform so its customers can leverage the web without complications, without programming, without headaches and without changing the way they do business. The company’s philosophy is simple:
· Build, maintain and constantly improve a feature rich system that is simple and easy to use.
· Keep the customer involved in the development, improvement and support process so it meets their needs.
· Preserve a fair and economical price.
· Sell one complete system instead of a core with expensive add-on modules.
· Build community.
Its flagship product comes complete and ready to go. No need to add modules. Just add personality and organizations are up and running instantly. Clients don’t even need to install expensive servers and bandwidth. Portal Prodigy runs the equipment for them. PortalProdigy makes Internet implementation simple, quick and easy.
Portal Prodigy Contact
Stephen M Reuning
Tel: 609.584.7747 Ext 202