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Publications Manager Feature in Detail
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Newsletter Issue Management

When all articles, sidebars and advertisements have been entered and the Administrator is ready to preview the newsletter, select recipients, print the newsletter or broadcast the newsletter, he clicks on the  button on the bottom of the Newsletter Issue Components page for the selected issue, which accesses the Newsletter Issue Management page.

 

For issues compiled from the HTML Electronic Delivery template and the Text-Only Electronic Delivery template clicking on the  button opens a fresh browser window where the newsletter is displayed in its compiled and complete form.  For issues compiled from the HTML Printed template clicking on the  button opens a slightly different Newsletter Issue Management page which lists each of the four 8.5” X 11” pages separately. The pages are displayed separately so their printing can be handled independently. This capability is especially important if recipient addresses are being mail merged into the fourth page. Clicking on the title of a page opens a fresh browser window where the newsletter page is displayed in its compiled and complete form.

 

 

For issues compiled from the HTML Electronic Delivery template and the Text-Only Electronic Delivery template clicking on the  button accesses the Broadcast Recipients management page.

 

Recipients can be selected by Contact Type, Special Interest Group, or Security Group. Selecting down a column affects an “OR” search while selecting across columns affects an “AND” search. For example, selecting the boxes Client, Contractor and Contributor would select contacts that are stored in the contact database with the values Client OR Contractor OR Contributor and not necessarily a member of each Contact Type. On the other hand, checking Member, Finance and Accounting, and Admin would select contacts that are Members but must also be in the Financial and Accounting Special interest Group and must have Admin privileges.

Clicking on  button saves the selections and returns the browser to the Newsletter Issue Management Page.

 

Clicking on the  button located on the Newsletter Issue Management Page, displays the list of recipients identified by PORTALPRODIGY based on the selection criteria entered into the Broadcast Recipients page.

 

Clicking on the  button, causes the PORTALPRODIGY Broadcasting Feature to deliver the newsletter via electronic mail to the selected recipients.


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