Create an Exchange Notification Email

 

1. Read the chapter titled “Exchanges Feature in Detail” in the Administration Manual.

 

2. Read the chapter titled “Broadcasting Features in Detail” in the Administration Manual.

 

3. Create Exchanges Administrator Security Group or Decide which existing security group will a manage Exchanges feature.

 

4. Click the Broadcasting add icon on the Site Administration Menu page.

 

5. Select Type = Email

 

6. Enter a sender’s address. Usually an address is set up on organizations mail server following a format similar to thisexchangesmanagername@yourdomain.com

 

7. Enter “A new XXXXXX has been added to XXXXX exchange” into Subject field.

 

8. Set Object Type to Exchanges.

 

9. Type or copy and paste something similar to the sample shown below into message field:

 

Dear that <<%CONTACT:FirstName%> <%CONTACT:LastName%>

 

We’d like to inform you that a new used system has been added to the Used Systems Exchange by <%EXCHANGELISTING:ContactName%>.

 

He listed a <%EXCHANGELISTING:PositionTitle%>.  You can view this item by clicking on the following link:

 

http://www.yourdomain.com/main.asp?uri=1044&ei=<%EXCHANGELISTING:ExchangeID%>&li=<%EXCHANGELISTING:ListingID%>

 

10. Click on the Recipient button

 

11. Indicate the Intended Recipients by setting the filter on the Broadcast Recipients page.

 

12. Click on Save button